Every employee’s documents, complete and on time
Collect passports, visas, IDs and onboarding papers with one link per person. Reminders follow up, and your own date fields warn you before anything expires.
The renewal waits. The expiry date doesn’t.
A visa or licence renewal waits on one missing passport copy, while the expiry date gets closer every day.
From request to ready in three steps
- Ask
Pick the checklist
New employee onboarding, or (in the UAE) a residence visa, Emirates ID or trade licence renewal.
- Collect
Each person uploads
From their phone, in their language. Reminders go out until it’s complete.
- Review
Approve and record
Save expiry dates on the client’s record, with an alert before each one comes up.
Start from your own checklists
Visa, licence and WPS checklists are for UAE and GCC firms; every firm gets New employee onboarding. Edit any checklist, or describe the work in a sentence and AI drafts one for you.
- New employee onboarding
- Residence visa and Emirates ID (UAE)
- Trade licence renewal (UAE)
- Company formation (UAE)
- Tenancy contract and Ejari registration (UAE)
- Payroll month end (WPS, GCC)
- New client KYC (GCC)
Expiry date alerts
Your own client fields, such as passport or visa expiry, with an alert before each date.
Reminders in their language
Arabic, Urdu, Hindi, Malayalam, Tamil and more, by each contact’s preference.
One link per person
Each contact gets their own secure link, with no account to create.
AI checks each upload
A blurry photo, a cut-off page or someone else’s document is sent back at once.
Quotes and invoices
Quote visas, renewals and onboarding, and invoice with VAT or GST.
Built for the Gulf
Arabic for clients, your working week, and VAT invoices.
Quote your fees and get paid
The free CRM starts with services for your kind of work (work visa and permit, visa renewal, employee onboarding, payroll, trade licence renewal and document attestation). Add your fees, send quotes the client accepts online, and invoice with GST or VAT.
Good questions
Can we track passport and visa expiry dates?
Yes. Add your own client fields, such as passport or visa expiry, and GDesk alerts you before each date comes up.
Can employees upload without an account?
Yes. Each contact opens their own secure link on any phone, with no account and no password.
Do clients need a password?
No. They open a secure email link. If it expires, they ask for a new one with just their email address.
Does AI approve documents on its own?
Never. AI only suggests, and every approval is a click from your team.
Is there a free plan?
Yes: 10 active clients, 1 team member and 5 open requests, with no card needed. The free CRM and the free apps work on it too. Automatic reminders, monthly schedules and AI start on Starter.